Child Protection Policy - KRUTÓN

1. Introduction and values

The Krutón Association, as an organization operating in the field of audiovisual education and
cultural education for children and young people, is committed to protecting children from all forms
of violence, abuse, neglect, and other inappropriate treatment. The Child Protection Policy
(hereinafter referred to as the "Policy") defines the principles, rules, and procedures that ensure a
safe environment in all activities of the Krutón Association, especially in direct and indirect work
with children.

The Policy is in accordance with the Convention on the Rights of the Child (Sb. z. č. 104/1991), the
Charter of Fundamental Rights and Freedoms, the Act on Social and Legal Protection of Children
(Sb. z. č. 359/1999 Sb.) and the general principles of the GDPR.

The krutón association promotes an approach based on the dignity of the child, their right to be
heard, respected, and protected. The principles set out in this Policy are binding for all employees,
associates, lecturers, volunteers, temporary workers, and external contractors who come into contact
with children during the association's activities.

2. Definitions

Child:
A child is considered to be any human being under the age of 18, unless they have reached the age
of majority earlier under the legal system.

Child protection:
A set of preventive and intervention measures and procedures aimed at ensuring the safety, dignity,
and healthy development of children and preventing their abuse, neglect, or other endangerment.

Direct contact:
Physical presence at activities where there is interaction with a child (e.g., leading a workshop,
discussion, filming, training, mentoring).

Indirect contact:
Mediated contact with a child through media, email, forms, photographs, or access to their personal
data.

Child abuse:
Any intentional or unintentional behavior that may cause harm to a child's health, dignity, or
development. It is divided into:

physical (hitting, choking, burning, etc.),
psychological (humiliation, intimidation, isolation, coercion),
sexual (any sexual contact or proposition that a child cannot understand or give informed
consent to),
neglect (long-term neglect of care, nutrition, safety, and support).

Risky situation:
Any activity, environment, or relationship that could potentially expose a child to the above forms
of harm.

3. Unacceptable behavior

When working with children, it is strictly prohibited to:

engage in any form of physical, psychological, or sexual violence,
treat children in a disrespectful, mocking, or humiliating manner,
establish personal or private relationships with children outside the scope of professional
contact,
photographing or filming children without the express and informed consent of their legal
guardian,
sharing or otherwise misusing children's personal data without authorization,
leaving a child alone without adult supervision,
exploiting imbalances of power or trust for personal gain,
give children alcohol, addictive substances, or medication without medical indication,
be alone with a child in a closed space without the presence of another adult or without
ensuring that the interaction can be observed (e.g., open doors, visibility from the hallway, etc.).

4. Safe recruitment of employees and protection of personal data

4.1 Selection and verification of employees

Every person (employee, instructor, volunteer, external contractor) who participates in the activities
of the krutón association and has direct or indirect contact with children must:

sign a declaration of integrity (or provide a criminal record extract if required by the
nature of the cooperation),
sign a commitment to comply with this Policy and the Code of Conduct of the krutón
association,
undergo a personal interview to verify their knowledge of child protection principles,
be familiar with the procedures for reporting incidents and suspected abuse.

The selection process is transparent and emphasizes the candidate's experience, competence, and
values in relation to working with children.

4.2 Personal data protection (GDPR)

The Krutón Association protects the personal data of children and their legal guardians in
accordance with EU Regulation 2016/679 (GDPR). The organization:

ensures that only designated persons handle children's personal data,
obtains informed consent from parents or legal guardians for the processing of data,
photographs, or audiovisual recordings,
stores data in a secure manner (both electronically and physically),
shares personal data only when required by law or when necessary to ensure the safety of
the child.

5. Training and education

5.1 Initial training

Every new employee, instructor, volunteer, or other collaborator with direct or indirect contact with

children must complete training on the following before starting work:
the principles and objectives of the Child Protection Policy,
recognizing forms of abuse and neglect,
safe communication and interaction with children,
the code of conduct of the Krutón association,
procedures in case of suspected child safety violations (including the practical use of forms and reporting schemes).

5.2 Regular awareness-raising and refresher training

Long-term collaborators shall undergo refresher training at least every two years.
In the event of changes in legislation or updates to the Policy, special training will be
provided to all affected persons.
Internal trainers or the responsible person (see section 7) keep records of the persons
trained and the dates of the training.

6. Revision of the document

This Child Protection Policy is subject to regular review to ensure that it remains up to date and is
implemented effectively.

Regular reviews of the Policy take place at least every three years, or sooner if there are changes
in the law, significant events or incidents that require a change in procedure.
The Child Protection Officer (see section 7) is responsible for the review in cooperation with the
management of the krutón association.
All employees, lecturers, volunteers, and partners affected by the change will be informed of the review and its results.

7. Responsible person – Child Protection Officer (CPO)

The person appointed by the association's management – the Child Protection Officer – is
responsible for the implementation, training, monitoring, and evaluation of compliance with the
Policy.

Responsibilities of the responsible person:

ensures the training of new and existing employees,
serves as the main contact person for consultation and reporting of suspicions or
incidents,
processes and archives reports of child safety violations,
initiates reviews of the Policy and proposes amendments,
actively monitors compliance with the rules and culture of safety within the krutón
association,
is listed in all places where contact with children occurs, including the organization's
website.

The contact details of the responsible person will be publicly available online and at the venues
where activities take place.

8. Procedures for reporting, complaints, and incident resolution

8.1 Duty to report

Every employee, instructor, volunteer, or external collaborator has a duty to immediately report any
suspicion of abuse, inappropriate behavior, violation of rules, or other threat to a child.

Reports shall be submitted:

to the person responsible for child protection,
or the association's management if the responsible person is suspected of misconduct.

8.2 Forms of reporting

Verbal reports must be immediately followed up with a written incident report form.
The Policy includes a clear procedure diagram (algorithm) on how to proceed in such situations (Appendix 1).
All documents are kept confidential, secure, and in accordance with the GDPR.

8.3 External protection systems

In serious situations or if a criminal offense is suspected:

the organization is required to inform the relevant authorities (OSPOD, Czech Police),
it may be recommended to contact the Safety Line, crisis centers, or other specialized services.

Emphasis is always placed on the best interests of the child, their safety, and trust.

9. Cooperation with external actors

The Krutón Association is part of a wider network of entities involved in child protection. If
necessary, it cooperates with the following institutions:

Social and Legal Protection of Children Authority (OSPOD)
Czech Police
Crisis centers and helplines (e.g., Safety Line 116 111, White Circle of Safety)
Schools, school counseling facilities
Non-governmental organizations focused on prevention and assistance to children

In the event of serious suspicion that a child is at risk, the organization will actively cooperate with
the relevant authorities, provide the necessary information, and strive to protect the child as quickly
and effectively as possible.

The association also seeks partnerships for training, methodological development, and prevention of
risky behavior with organizations that share the values of children's rights.

10. Availability of the document

10.1 Public access

This Policy will be:

published in full on the Krutón Association website,
available in printed form at all locations where activities with children take place,
included in the introductory information package for new employees, lecturers, and
volunteers.

10.2 Child-friendly version

The krutón association will create a simplified and visually appealing version of the document for
children and young people, which will:

explains their rights, how to protect themselves, and who to turn to,
be available in print and online,
be presented to children at the beginning of each longer activity or program.

In this way, the association ensures that children not only have a protected environment, but also
access to information and the confidence to express their concerns or suggestions.

Form for reporting suspected child protection violations, adapted for the krutón association
and including the name of the responsible person:

📝 ANNEX 1: RECORD OF SUSPECTED CHILD PROTECTION VIOLATIONS

This form is used for internal recording of suspected threats to the safety or rights of children within
the activities of the krutón association. The completed form must be forwarded immediately to the
person responsible for child protection.

1. INFORMATION ABOUT THE PERSON MAKING THE REPORT
(name, position in the association, contact details – email or telephone)

..............................................................................................................................
..............................................................................................................................

2. DATE AND TIME OF THE RECORDED EVENT/SUSPICION
Date: .......................................................
Time: ...........................................................

3. PLACE OF THE EVENT (if known)
.........................................................................................

4. DESCRIPTION OF THE EVENT/SUSPICION
(what happened, what was said or observed – as specifically as possible, without speculation)
..............................................................................................................................
..............................................................................................................................
..............................................................................................................................

5. WHO WAS PRESENT AT THE EVENT / WITNESSES
(names, positions – if known)
.........................................................................................
.........................................................................................

6. STEPS ALREADY TAKEN
(e.g. contacting parents, calming the situation, taking the child to safety, etc.)
.........................................................................................
.........................................................................................

7. RECOMMENDATIONS / SUGGESTIONS FOR FURTHER ACTION (optional)
.........................................................................................
.........................................................................................

8. SIGNATURE OF THE PERSON MAKING THE REPORT
.............................................................
(name and date)

THIS FORM WILL BE DELIVERED TO AND KEPT BY THE PERSON RESPONSIBLE FOR
CHILD PROTECTION:
Jana Minaříková, Executive Director of the Krutón Association (jana@krutonfilm.cz)

BINDING DECLARATION OF ACKNOWLEDGEMENT OF THE CHILD PROTECTION
POLICY

Krutón Association – organization for audiovisual education and upbringing of children

I, the undersigned, hereby declare that:

I have been familiarized with the document Child Protection Policy – krutón association and have thoroughly familiarized myself with its contents.
I understand the rules and principles set out in the Policy, including the Code of Conduct, the definition of inappropriate behavior, and the procedure to follow in case of suspected child safety violations.
I agree to follow all the rules and principles set out in the Child Protection Policy and will always act in the best interests of the children.
I agree to cooperate with the responsible person, especially if there is a suspicion of child endangerment or other risky behavior.
I solemnly declare that I have not been convicted of any criminal offense against a child or of any offense related to sexual freedom, violence, or child neglect.
I agree that, if necessary, I will provide an extract from the Criminal Register or other proof of good character if required by the nature of my cooperation with the krutón association.

Date: .................................................

First and last name: .............................................................

Position/role in the krutón association: .................................................

Signature: .............................................................

I confirm that I have signed this document voluntarily and truthfully.
This record is kept and archived by the person responsible for child protection:

Jana Minaříková, Executive Director of the krutón association

I HAVE THE RIGHT TO BE SAFE

Information for children and young participants in krutón association activities

📌Your rights

When participating in krutón association activities (e.g., workshops, filming, screenings, or
games), you have the right to:

feel safe,
be respected and listened to,
speak up if something makes you uncomfortable,
be protected from bullying, harm, or humiliation.

❗ What is inappropriate behavior?

If someone behaves in the following ways, it is not okay:

shouts at you or ridicules you,
wants to be alone with you and you don't want to be alone with them,
touches you in a way that makes you feel uncomfortable,
does not want to let you go home or prevents you from contacting your parents,
tells you not to tell anyone about something.

🗣️ What can you do if something makes you feel uncomfortable?

• Tell an adult you trust – for example, a leader or instructor.
• If you are afraid or unable to do so, write a message or ask a friend to accompany
you.

👩‍💼 Who you can contact directly:

Jana Minaříková
Child Protection Officer
📧 jana@krutonfilm.cz

❤️ Remember:

💬 Your opinion matters.
🙋 If something is wrong, you can speak up.
🛡️ Everyone has the right to be safe – including you.